Using Inventory Locations with Point of Sale

If you use Inventory Locations within Active Accounting, you may specify the Location Name you would prefer POS to pull the Items sold from.  Located on the POS defaults tab of the POS Control program (Pos020.exe), there is a field named Location. Enter any existing Location Name into this field as long as that Location doesn't have a Location Sort Code or Availability Date assigned to it.  If it has either, the system will not pull from that Location.  It will only pull from the Item Master table causing a discrepancy to grow between the Item master table and the Item Location table in that event. 

Because the POS Location can not have a Location Sort code assigned to it, the Active Accounting Order and Invoice fulfillment logic will have a tendency to use this Location before any others that do have a Location Sort Code.  This may not be at all desirable if this Location is to be reserved for POS sales only.  By setting up your POS Locations initially with zero quantity available, they will be ignored by the Order and Invoice fulfillment process.  This strategy means that as POS sales are posted their corresponding POS Locations will immediately go negative.  Later, at an opportune time to be determined by the user, the "Inventory Location Quantity Move" report function can be used to safely move sufficient Inventory from selected Locations, to the POS Locations, in order to bring the Availability in the POS Locations back up to zero.

If your system doesn’t use Inventory Locations UDS recommends placing an “X” in the POS Control File program, POS defaults tab.